• Take time to understand the types of roles and how you will be participating (host, co-host, panelist, attendee)
• Mute your microphone  – To help keep background noise to a minimum, make sure you mute your microphone when you are not speaking.
• Be mindful of background noise – When your microphone is not muted, avoid activities that could create additional noise, such as shuffling papers.
• Position your camera appropriately – If you choose to use a web camera, be sure it is in a stable position and focused at eye level, if possible. Doing so helps create a more direct sense of engagement with other participants. 
• Limit distractions – You can make it easier to focus on the meeting by turning off notifications, closing or minimizing running apps, and muting your smartphone.  
• Avoid multi-tasking – You'll retain the discussion better if you refrain from replying to emails or text messages during the meeting and wait to work on projects until after the meeting ends. 

Communication and Visitor Guidlines Virtual Meeting Etiquette (PDF)

• Be patient with audiences when explaining online platforms and give verbal guidance on where tools are before and during meetings
• Be mindful and access needs around sensory issues, such as extremely loud videos, and no flashing graphics and videos
• Use plain language during the event and avoid using jargon.
• Leave time to process information, such as a 10-minute break every hour or so
• Offer the option for anyone using chat boxes to have their messages read aloud to everyone during the event (either by using a revoicer or having an event organizer read them.
• Prepare materials in advance – If you will be sharing content during the meeting, make sure you have the files and/or links ready to go before the meeting begins.

Virtual Meeting Accessibility Best Prictices Virtual Meeting Etiquette (PDF)